MINE12 Manual

Exhibiting in a show is a very detailed process and is complications are compounded when planning a show in another country. Following are some helpful hints to assist with show planning.

United States Terms versus International Terms

                                   General Contractor versus Multiple Contractors (EACs)

In the United States one company/vendor known as the general contractor. GES is the exclusive provider of the following services at the convention center: 

1. All Hanging Signs - exhibitors or their appointed contractors are not allowed to hang/rig their own hanging signs.
2. Freight Handling - all equipment requiring a fork lift, crane or other equipment to assemble must be done through the general contractor (GES).
3. Freight Storage/Transfer - exhibitors cannot store empty crates or pallets in their exhibit booth.
4. Electrical and/or Plumbing Installation/Dismantling - these services must be provided through the general contractor (GES).

The general contractor for MINExpo 2012 is GES. Click here for more information, online ordering or to download order forms for all GES services.

Exhibitor Appointed Contractors (EACs)

An Exhibitor Appointed Contractor (EAC) is any company other than the designated official contractors that the exhibitor appoints to provide services such as display installation and dismantling, models, florists, photographers, audio visual firms, etc. and need access to your exhibit any time during installation, exhibit dates or dismantling. Click here for the complete list of designated Official Contractors for MINExpo 2012.

Show management must be notified of all EACs no later than July 27, 2012. Click here for the EAC Notification form and additional information about EACs at MINExpo 2012.

Shipping

• Plan to ship early - with increaing security procedures causing delays to and from the United States, it is imperative that you meet the published deadlines.
• Exhibit Booth Materials - consider renting and exhibit package from GES to reduce the amount of materials you ship. The rental cost could be substantially lower than shipping.
• How to ship - select ocean freight, if your schedule allows for up to six (6) weeks transit. Choose air freight for a much shorter transit time. Small ocean freight shipments (under one cubic meter) incur several minimum charges, so air freight is sometimes less expensive than sea freight.
• Use a professional exhibition freight forwarder - forwarders without detailed exhibition experience and without a network of exhibitions specialists can make Customs and transportation mistakes. Avoide arriving to an empty booth. Airways Freight is the Official International Freight Forwarder and Customs Broker for MINExpo 2012. Click here for contact information and order forms.
• Labeling and Packing - U.S. Customs requires that all goods be permanently marked with their country of origin. Clearly label every piece with your company name, the name of the show and your booth (stand) number. Large labels work best. Be sure that your packing materials are adequate for both the means of transport and the sensitivity of your goods. 
• Documentation - prepare a commercial invoice in English with complete descriptions and model/serial numbers. Include a packing list with the dimensions, gross and net weights of each package shipped.
• Insurance - take out adequate insurance to cover your exhibit to and from the show.

Ordering Electrical

• Voltage in the United States is typically 120/208-volt, 3-phase @ 60 Hz.
• European voltage is typically 220/400-volt, 3-phase @ 50 Hz.
• U.S. power use capacity is typically measured in wattage or amperage.
• European power use capacity is typically measured in KW (kilowatts).
• Las Vegas Convention Center Electric may have power transformers to convert U.S. voltages to European voltages with capacities up to 225 amps.
• 308-volt is not standard and requires a transformer to be place in your booth (call for a quote).
• Conversion of 50 Hz to 60 Hz is rarely required (solid state convertors are available, but very expensive to rent).
• Equipment with D.C. (Direct Current) solid-state motors may require Hertz conversion due to an output shaft speed increase of 20%.
• A good reference for international electrical information is http://kropla.com/electric2.htm.
• All Electrical work must be provided by GES. Click here for more information, to order online or download pdf order forms.